Project management tools have quickly become a key part of organising any business, structuring to-do lists and assigning tasks to staff. These tools are also very important if you work with freelancers or have remote working options. One of the top names is Trello but what is it and what are the best Trello alternatives.
Trello is a Kanban-style project management tool that allows you to create boards with lists and cards within them to organise jobs. There are a variety of features within the cards such as checklists, due dates and the ability to add people to them as well as built-in communication features.
Trello offers a free plan that lets you have unlimited person boards and 10 boards per team. You can have as many cards and lists as you want but there’s a 10MB limit to files.
Many of the basic features are free to use but there are advanced features known as ‘Power-ups’ that add extra features such as calendars, custom fields and a range of integrations. The free plan lets you have one per board, which can be different on different boards. For more, you need to upgrade.
To upgrade, you can go for business class at $9.99 per month, per used (paid annually) to get unlimited boards and power ups as well as other features. For companies with more than 100 users, you can go for enterprise level at $20.84 a month per user (paid annually).
Trello has quickly become one of the most popular options for project management tools, especially for fans of the Kanban-style. Because it can be used for free, this is a great way to test the approach and it has a range of features you can use instantly.
It works like an app so can be used on any size screen and it is easy to add members to cards, lists or boards. It is easy to track when cards are due, and you get email notifications as well as notifications inside the software.
There are some downsides to the software. For starters, there are limits to things like email integration while cards and tasks are stuck within one board and need to be copied or moved. There are few options for things like freeform tags without paying for a Power-Up.
The bigger the team, the more difficult (and potential expensive) it can be to use Trello for project management. It does miss out on some of the features that Trello alternatives offer such as Gantt charts and the ability to view the project from a high level.
While there are a lot of good points about Trello, it isn’t always what everyone wants. But the good news is that there are some excellent Trello alternatives to consider and here are five of the top ones. Let’s look at why they might be what you need.
Asana works by creating digital workspaces that you can use on your own or with a team. Inside these workspaces, you have projects and then you can create tasks. There are even options for sub-tasks within the task and a range of ways to view these including as a list or a calendar.
Tasks can be assigned to someone, progress monitored and comments between people in the workspace viewed on them. This makes it ideal for project management but also for a wide range of other tasks such as collaborating with a freelancer or organising meetings.
Asana offers a comprehensive free plan that lets you use most of the basic features but if you want to upgrade, there is a minimum number of users regardless of how many people actually need it. It integrates with a wide range of other software including Google Calendar and Dropbox.
The main downsides are that you can’t assign a task to more than one person and there’s no time tracking within the software – you need a separate time tracker for this.
Basecamp is a project management tool designed primarily to be used by teams and includes a range of collaboration and communication features. It is a visually pleasant tool to use, opting for icons rather than lists and lets users comment on files, assign tasks and also lets everyone know about user actions.
The software is easy to set up and can be used to track projects, watch deadlines and communication within a team. You can assign priorities to projects and keep all the documents in one place.
There is a free and a paid plan. The free plan has some limits as to features and also the number of users while there is a flat monthly price currently $99 for the upgrade that isn’t dependent on the number of users.
While Basecamp is great for collaboration, it does tend to be very simple and this means you don’t get the range of extra features that make other tools multi-purpose and useful.
Monday is another collaboration and communication project management tool that creates an easy to follow system to track progress. It uses a board concept that shows projects and tasks with each being able to be assigned to different team members. People outside the company can also receive notifications and alerts.
The software is easy to configure and comes with an extensive knowledge database to help people learn it. There is an ease of communication including asking questions and commenting on updates built into all of the projects and tasks.
One of the biggest downsides is the notification system which is quite awkward. There’s an inbox and notification bar and finding the settings for it can be tricky. You can also can’t share a ‘pulse’ (task) between boards so you have to create it in multiple places if you need it there.
Monday offers a free trial but there’s no free plan. Prices start from $25 a month for the basic plan through to $119 a month for the enterprise level.
Teamwork is a project management system that has a range of great features based around two main modules, Projects and Desk. The former includes a range of tools including Gantt charts, task management and time tracking while Desk allows for ease of collaboration between team members.
This tool makes it easy for people to collaborate on a project with unified inboxes and ticket assignment and statuses. You can even email customers from within the software to keep track of everything in one place. One thing that doesn’t work is it doesn’t integrate with Windows Internet Explorer.
It offers a free trial and Free Forever basic plan with more advanced plants starting from $11.25 a month per user for Projects and $7 a month per agent for Desk plans. This does mean that for larger companies, the cost could add up.
ClickUp is a cloud-based project management tool that works for solopreneurs, small businesses and large companies alike with a balance of communication and collaboration tools with project management. It includes the ability to assign tasks to users, comment on tasks and also use custom statuses to track work being done.
It has a similar hierarchy to Asana with Teams, Spaces and Projects then Lists, Tasks and finally Subtasks. It can be used for events planning, project management, networking but also for things like setting priorities. This makes it a well-rounded tool that includes features not seen on many of the other Trello alternatives.
Sometimes the range of features can be seen as a downside, but many users find you can simply focus on the ones you need. The great options for customisation are also both a pro and con – you can spend too much time customising and not enough working!
ClickUp offers a Free Forever plan that allows 100MB storage and unlimited tasks and users. If you want to have extra features such as goals, portfolios and custom fields, plans are $6.98 a month per user and there’s a free trial to see if these features are what you need.
If you want to upgrade to include all the extra features in Trello, the cost is around $10 a month per user. But there are cheaper Trello alternatives if you want extra features but want to keep the costs down.
Of the Trello alternatives, ClickUp offers a lower prices of just under $7 a month per user to get access to features such as goals and custom fields. If you only need limited features, then the free plans on ClickUp and Asana may be enough for your needs.
ClickUp, Asana, Basecamp and Teamwork all offer a free plan. This allows you to make use of the software in its basic form and see what features you need. For many users, especially if you have no team or just a small one, then the free plans on these apps may be more than enough for what you need. You can also use Trello’s basic features for free.
If you aren’t a Trello fan but want something that helps you organise your working life, these Trello alternatives are great. In terms of the combination of features and ability to customize, ClickUp comes out on top and their pricing structure with a free plan and per-user costs also makes it a cost-effective project management tool.
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